Digitizing Financial Operations for a Multi-Location Logistics Leader with RSolutions eFinance Tool

Client Overview

A leading Japanese logistics enterprise, started in 1948, operating across the globe with a strong presence across India, with the following strength:

• Employees: 500+
• Locations: 50+
• Annual Turnover: 1000+ Crores
• Industry: Logistics, Warehousing, Supply Chain

The client required a centralized, automated, scalable finance platform to unify operations, reduce manual effort, enhance accuracy, and gain real-time visibility.

The Challenge

Before engaging RSolutions, the client struggled with:

1. Fragmented Financial Processes

Multiple branches operated independently using spreadsheets and legacy systems, causing duplication, delays, and costly errors.

2. Vendor & Customer Management Inefficiencies

The client handled thousands of vendors and customers across locations with no centralized workflow, resulting in:

• Delayed approvals
• Missing documents
• Compliance issues
• Slow onboarding

3. High Manual Effort in AR, Cost Sheets & Claims

Branch finance teams spent hours daily reconciling AR data, maintaining cost sheets, and processing employee claims.

4. Lack of Real-Time Visibility

Leadership lacked unified dashboards, reports, and workflows, making decision-making slow and reactive.

5. Compliance, Audit & Control Risks

Paper-based approvals, manual signatures, and unstructured data increased compliance risks.

The Solution: RSolutions eFinance Tool

RSolutions deployed its enterprise-grade eFinance platform—a robust, customizable solution with 300+ modules, built specifically for complex logistics operations.

Key Implementation Highlights

• ✔ Centralized finance operations across all 50+ locations
• ✔ Structured 10-level workflow approvals
• ✔ Automated vendor, customer & employee financial workflows
• ✔ Real-time dashboards for CXOs, finance heads & business units
• ✔ Integrated email engine, auto-sync, and audit trails
• ✔ Seamless integration with ERP, banking, and BI systems

Core Functional Modules Implemented

1. Vendor Management & GST-Ready Workflows

• Vendor registration & approval
• Vendor document compliance
• GST verification & validation
• Automated vendor payment requests

2. Customer Creation & Lifecycle Management

• 10-level workflow
• Branch → Finance → Sales → Management
• Renewal & modification management
• Integration with contracts & billing

3. Employee Claims, Appraisals & Finance Ops

• Digital claims management
• Appraisal workflows
• Branch-level approval matrix
• Auto-mail triggers

4. Cost Sheet Integration

• Handling both soft & hard copies
• Cost sheet approval chains
• Auto mapping to payments & AR

5. Accounts Receivable Automation

• Advance tracking
• Receipts & credit notes
• Branch-wise AR reconciliation

Real-time financial dashboards

6. Helpdesk Integration

• Finance-related ticketing
• SLA tracking
• Audit compliance

Impact & Transformation

1. 72% Reduction in Manual Finance Effort

Automated workflows eliminated thousands of hours of repetitive, manual work across branches.

2. 100% Visibility Across All 50+ Locations

Senior management gained real-time insights into:

• ✔ AR
• ✔ Vendor payments
• ✔ Claims
• ✔ Cost sheets
• ✔ Approvals
• ✔ Operational finance patterns

3. 54% Faster Vendor & Customer Approvals

Previously manual processes were digitized with automated routing, follow-ups, and audit tracking.

4. Error-Free, GST-Compliant Processes

Standardized workflows ensured consistency and accuracy across departments.

5. Higher Inter-Department Collaboration

Finance, HR, Sales, and Operations teams now operate on a single source of truth.

6. A Decade of Stability and Scalability

The system has been running smoothly for over 10 years, scaling as the client expanded into new regions.

Why RSolutions eFinance Works for the Logistics Industry

• ✔ Built for logistics complexity
• ✔ Proven with multi-location, high-volume operations
• ✔ Highly customizable (300+ modules)
• ✔ Integration-ready with ERP, CRM, BI & banking
• ✔ Robust security and compliance framework
• ✔ Over a decade of successful performance

Ready to Transform Your Logistics Finance Operations?

RSolutions eFinance Tool is ideal for logistics enterprises with:

• 100+ employees
• 100+ Crores turnover
• Multi-branch or multi-state presence
• High-volume vendor, customer & AR operations

RSolutions — Your Requirement. Our Commitment.

Connect. Validate. Grow.

Contact Us

• 📞 +91 9844018630 / 9900098630
• 📧 enquiry@rsolutions-india.com
• 🌐 www.rsolutions-india.com